Enhancing Procurement Efficiency through Integrated Master Data Management and System Interoperability

DOI

https://www.doi.org/10.59256/indjcst.20260501071

Published In

Volume 5, Issue 1 (2026)

Published Online

January-April 2026

Pages

600-607

Article Type

Original Article

Check for updates

As part of a long-term effort of modernizing the procurement infrastructure and becoming digital, Ivalua, a worldwide supplier group, adopted Ivalua as its single procurement system used by all its operations and partner entities. There were three areas of implementation Master Data Management, Transactional Data Integration and System Interoperability. Data centralization by supplier, contract, store and distribution center data were guaranteed to achieve data consistency of 98 per cent and the simplified invoices purchases and requisition processes minimized procurement cycles by 35 per cent. The connection with the important enterprise systems like SAP and Enterprise Data Warehouse allowed the real-time data flow and financial reconciliation to align the work of the procurement with the goals of business growth. The project methodology included the Ivalua development and customization, reporting and analyzing data, integration of the enterprise system, enabling, and continuous collaboration. Custom modules, such as a ticketing system, were created to streamline the process of support, which shortened the time to solving issues by 40%. SQL, Tableau, Power BI, SSIS and SSRS were used to generate analytical reports and dashboards that enhanced reporting performance by half and offered operational metrics and actionable data regarding supplier performance. SAP, regional financial system, and centralized data warehouse integration guaranteed 99 percent data integrity. Extensive user documentation, role-based training and practicals enhanced the adoption rate to 92 and helped to change to the new system easily. The outcomes provided evidence that there was a great deal of improvement in operations such as increased transparency, faster procurement processes and better reporting systems. The configurable and scalable Ivalua deployment offered a platform that was future-ready and able to meet many business changes, assist the business making of strategic decisions, and encourage digital transformation throughout the enterprise.